Document Scanning & Indexing

Document Services & Indexing

archSCAN digitizes all types of documents from large format to small format, and specialty formats like microfilm, microfiche, aperture cards, and 35mm film. Large volumes of documents can be easily handled with the speed, efficiency and accuracy that comes from our expertise, experience, and the latest scanning systems.

Scan Any Size, Any Medium, Any Amount of Documents

Our scanning projects range from engineering drawings, legal files, student records, project files, microfilm/fiche, and photographs, to fragile or historic documents. We scan with careful attention to clarity and resolution for best quality, and provide color correction and auto-rotate as needed. Our process uses high-DPI optical character recognition (OCR) and indexing automation allowing us to scan, name and process documents using barcoded index sheets. Our technology includes high speed bulk scanners, wide-format flatbed scanners, photo scanners, and specialty scanners for microfilm/microfiche and scanning of photo negatives and slides.

Quality Control

archSCAN takes quality control very seriously. We perform quality comparisons to reach the best document scan output, with strong checks and balances in place to make sure that work is completed correctly the first time. Typically we begin projects by digitizing a small batch of the paper documents in order to test, contrast, and optimize naming conventions and other details. We believe communication with the client is key and we encourage our staff to ask questions anytime there might be uncertainty on a project. Our management and staff can provide as much information as a client needs about the scanning process.

Final Deliverable

We provide the digital output of any document imaging project on the medium that each individual client requires. The files can be given on CD or DVD, thumb drives, external hard drives, uploaded to a FTP site, or through cloud storage sites. For clients deploying a Document Management System, archSCAN will provide direct import of scanned documents, including each document’s metadata for indexing and searching, into the DMS for gaining the immediate benefit of fast search and retrieval.

Our Services

Small Format Scanning Services

For 8.5x11 up to 11x17 inch documents we scan all types of documents in any volume including file folders, HR records, legal documents, invoices, and many other document sets.

Large Format Scanning

For blueprints, engineering drawings, and other large documents (such as posters), our wide format flatbed scanners accommodate documents up to 48 inches wide, any length, color ( including black and white), and up to 800 dpi.

High Speed Bulk Scanning

Processing up to 430 images per minute. Our Ultra-High-Speed IBML scanner can process up to 4 standard banker boxes per hour at 300 DPI in color, grayscale or black and white. Ideal for large volume projects on quick deadlines.

Specialty Scanning

For microfilm, microfiche, and other unique needs. We scan film, books, aperture cards, negatives, and fragile or historical documents that need special handling during the imaging process.


Indexing makes each document searchable. Indexing associates file naming conventions and metadata tags to each individual document in a scanning project, allowing documents to be found with simple searches. This process is extremely important when a document management system is being deployed.

Contact archSCAN Today to Scan and Catalog Your Small Paper Documents